Registration and Cancellation Policies

Registration for all programs is done by submitting an enrollment form either online or via the mail. (Contact us at [email protected] for mail registration.) Upon enrollment, the medical information form must be submitted, as well as the knife and photo permission forms. If you do not wish for the participant to be allowed to be photographed, do not sign that portion of the release. For summer camps and year round programs, a $100 deposit per program/camp is also due upon registration.

Beginning in Fall 2022: The $100 deposit due at registration will include a $25 non-refundable registration fee.

The cancellation policy for summer programs is as follows:

• Cancellation before June 1st: Registrants may receive a full refund, excluding the $25 non-refundable registration fee.
• Cancellation 14 days prior to the beginning of program: Quiet Heart will keep the $100 deposit (which includes the $25 registration fee) and any other funds will be refunded to the registrant
• Within 14 days of the program: all tuition is non-refundable.

The cancellation policy for school year programs and workshops is as follows:

During the school year, cancellation by the participant can take place at any time before 14 days prior to the beginning of the program with a full refund (with the exception of any non-refundable fees). After 14 days prior to the beginning of a program, the deposit is non-refundable. All tuition is non-refundable after a program begins.

Missed or Administratively cancelled programs:

Although we rarely need to do so, we reserve the right to cancel a course or change a course duration, tuition or location. Quiet Heart Wilderness School is not responsible for costs associated in these cases.

In the case that any of a program is cancelled due to inclement weather, or circumstances out of our control, all possible attempts will be made to offer a make-up day. However, in many circumstances, this may not be possible. In the event of a program cancellation due to weather, air quality, or other concerns, we will notify families as soon as possible via email to the primary address on file. We are unable to offer refunds if a program, or any part of a program, is cancelled due to inclement weather, air quality, or other circumstances out of our control.

We acknowledge and respect that families each have unique needs and levels of comfort, and we encourage families to make the attendance decisions that are right for them. If programming goes ahead as planned, we are not able to offer any refunds to families who choose not to attend.

If a program is cancelled due to low enrollment, tuition will be fully refunded or made transferable to another camp or program.

To check for availability in a particular camp or program, you can email the office at [email protected] or call 425-951-0861